Cold emailing is one of the most powerful strategies in business today. When done correctly, it can increase conversions, create relationships, and produce leads. However, it might take a lot of time and energy to write and send hundreds or thousands of customized emails. Tools like Instantly.ai and ChatGPT can help with it.
This article will discuss how you can increase your cold email process by ten times by combining the capabilities of Instantly.ai, a cold email automation platform, and ChatGPT, an AI writing helper. This article will show you exactly how to scale your outreach effectively and easily, regardless of whether you’re a growing team or a lone business.
What is ChatGPT?
OpenAI created the complex language model known as ChatGPT. Writing emails, coming up with ideas, replying to emails, and much more can all be helped by it. Using ChatGPT, you can create interesting and customized cold emails in a matter of minutes rather than hours.
Benefits of Using ChatGPT for Cold Emails:
- Generates human-like email copy
- Saves time on repetitive writing tasks
- Helps you maintain a consistent tone and style
- Can personalize emails based on job titles, industries, or pain points
What is Instantly.ai?
With the help of the cold email outreach tool Instantly.ai, you can manage your leads, track responses, and send emails automatically. It works particularly well when combined with AI tools like ChatGPT and is ideal for high-volume campaigns.
Key Features of Instantly.ai:
- Multi-inbox sending to avoid spam filters
- Email warm-up to improve deliverability
- Campaign tracking and analytics
- Inbox rotation and personalization
The complete cold email process, including authoring, sending, and tracking, can be automated with ChatGPT and Instantly.ai.
Step-by-Step: Using ChatGPT and Instantly.ai Together
Step 1: Define Your Target Audience
Determining your target audience is the first step in any cold email campaign. Are you aiming for IT directors, marketing managers, CEOs, or small business owners?
Suppose you want to reach the APAC business email list. You can request that ChatGPT create email copy specifically for that market. For example:
“Write a cold email targeting APAC’s small IT businesses. Put a focus on IT assistance and digital transformation.”
ChatGPT will quickly generate a relevant and persuasive email.
When working with huge databases, such as an APAC corporate email list, where understanding of regional demands and customs is important, this is highly helpful. You can increase engagement rates and keep clear of sounding generic by localizing your email content with ChatGPT.
Step 2: Use ChatGPT to Generate Cold Email Templates
ChatGPT can generate various types of email content, including:
- First-touch emails
- Follow-ups
- Break-up emails
- Personalized subject lines
- Call-to-action ideas
You simply input prompts like:
- “Write a first-touch cold email to a digital marketing agency owner.”
- “Generate three subject lines for a SaaS startup targeting eCommerce brands.”
After that, you can A/B test these email variations by copying them straight into Instantly.ai.
Step 3: Personalize Emails at Scale
Personalization is one of the best strategies to stand out in a full inbox. You can create dynamic templates with ChatGPT using variables like:
- First name
- Company name
- Industry-specific challenges
- Role-based problems
Example Prompt:
“Write a cold email addressing the issue of high inventory costs to a small business owner in the retail sector.”
Now, this strategy works wonderfully when you use an email list of small business owners. You can customize your email for that specific audience with ChatGPT. For example,
Subject: Cut Your Inventory Costs by 30% This Quarter
Hi [First Name],
I work with retail small businesses like yours to optimize inventory processes and reduce waste. With rising supply chain costs, I believe a quick 15-minute conversation could help you identify 2–3 areas to save immediately.
Using ChatGPT, you can create many variations similar to this one, which you can then upload to Instantly.ai for bulk, automated communication.
Step 4: Automate Outreach with Instantly.ai
The next step is to load your prepared email content into Instantly.ai and start your campaign. What you can automate is as follows:
- Scheduling emails across multiple inboxes
- Creating drip campaigns with follow-ups
- Monitoring open rates, click rates, and replies
- Automatically stopping sequences when someone replies
Moreover, you can play around with several email versions (made by ChatGPT) to find out which works best.
Growing up is as easy as downloading a new contact list and starting a new campaign, and automation makes sure your campaigns continue to operate even when you’re asleep.
Best Practices for Cold Email Campaigns
The way you use tools like ChatGPT and Instantly.ai will determine the results you get. Here are a few tips:
- Warm Up Your Email Accounts
To improve deliverability and stay clear of spam filters, use Instantly’s integrated email warm-up.
- Keep It Short and Focused
You can use ChatGPT to help you limit your message to between 100 and 150 words. Focus on just one objective, such as viewing your website, setting up a demo, or making a contact.
- Personalize and Segment
Segment your small business owners email list based on location or industry. For every section, ChatGPT can produce somewhat different variants.
- Follow Up Consistently
Five follow-ups are necessary for 80% of sales. To automate them without coming across as robotic, use Instantly.ai. ChatGPT is capable of crafting specific and human-feeling follow-up emails.
Benefits of Combining ChatGPT + Instantly.ai
By integrating ChatGPT with Instantly.ai, you save time, improve performance, and scale without hiring a huge team. It’s like having a full cold email department working for you 24/7.
Use Case: Outreach to APAC Businesses
Let’s say you want to market a SaaS solution to businesses in the Asia-Pacific area. Localized email programs based on the APAC business email list can be made with ChatGPT. Use information that is suitable for nations like Singapore, India, Australia, and Indonesia in terms of corporate culture, time zones, and goals. The open and reply rates are greatly increased by this localized touch.
Use Case: Reaching Small Business Owners
A small business owners email list is crucial if you’re providing digital or accounting services to business owners. ChatGPT can create messages that address their daily issues, such as limited time, limited resources, and quick decisions. Immediately. AI can take care of follow-ups and dispatching, giving you more time to work on closing business.
Conclusion
Cold emailing is no longer about sending mass messages and hoping for the best. With AI tools like ChatGPT and automation platforms like Instantly.ai, you can build smart, efficient, and high-converting campaigns.
Whether you’re targeting the APAC business email list or a small business owners email list, this combination lets you send better emails, faster, and with higher ROI.
Start by generating your templates in ChatGPT, load them into Instantly.ai, and watch your outreach 10x — without burning out.