You’re a real estate agent, chasing leads like a dog after a squirrel, only to find out half of them aren’t even ready to buy or rent. Frustrating, right? Wasting time on cold leads is the bane of every agent’s existence. But what if you could automate the process, qualify leads in minutes, and focus only on the hot ones? With TitanMind’s WhatsApp MCP server and Google Forms integration, you can create a lead qualification chatbot that does the heavy lifting for you—saving time and boosting conversions.
In this beginner-friendly guide, we’ll walk you through how to set up a WhatsApp chatbot using TitanMind’s MCP server, integrate it with Google Forms to ask key qualifying questions, and streamline your real estate lead pipeline. With screenshots and actionable steps, you’ll be ready to turn prospects into clients faster.” Let’s get started !
Why Real Estate Agents Need Lead Qualification Automation
Every real estate agent knows the struggle: You get a lead, spend hours emailing or calling, only to discover they’re “just browsing” or their budget is half of what your listings cost. According to a 2024 study, agents spend up to 30% of their time chasing unqualified leads, which cuts into their ability to close deals.
Here’s where TitanMind comes in. Its WhatsApp MCP (Model Control Protocol) server lets you create an AI-powered chatbot that qualifies leads by asking the right questions—budget, location, timeline—and stores responses in Google Forms for easy scoring. Hot leads get flagged and sent to you via WhatsApp, so you can focus on closing deals, not playing phone tag.
Why WhatsApp? It’s where your clients already are. With over 2 billion users globally, WhatsApp is a goldmine for real estate agents to connect instantly and personally with prospects.
Related read: Check out our post on “5 Ways to Turn Website Visitors into Customers (Without Lifting a Finger)” for more tips on automating your real estate marketing.
What You’ll Need to Get Started
Before we jump into the setup, here’s what you’ll need:
- A TitanMind account (free trial available).
- A WhatsApp Business API account (apply through Meta or a partner).
- A Google account to create and manage Google Forms.
- Basic familiarity with your computer’s browser (don’t worry, we’ll keep it simple!).
Step-by-Step Tutorial: Setting Up TitanMind’s WhatsApp MCP for Real Estate Lead Qualification
Follow these steps to create a lead qualification chatbot that sends Google Forms to prospects and organizes responses for you. We’ve included screenshots to make it foolproof.
Step 1: Log In to TitanMind and Access Settings
Open your browser and head to platform.titanmindhq.com/engage. Log in to your TitanMind account. If you don’t have one, sign up for a free trial.
Once logged in, click your profile icon in the top-right corner and select Settings from the dropdown.
Step 2: Navigate to MCP Servers
In the Settings menu, look at the left sidebar. You’ll see options like General Settings, Channels, Messages, Directory, AI, and Advanced. Under AI, select MCP Servers.
You’ll see four options: GSheets, Postgres, WhatsApp, and Meta Ads. Click Configure in the top-right corner of the WhatsApp option.
Step 3: Generate and Enter Your API Key and Business Code
To configure the WhatsApp MCP, you’ll need your TitanMind API Key and Business Code.
- Go to Advanced in the left sidebar, then click API Keys.
- Click Create API Key, enter your name, choose an expiry date, and hit Generate. Copy the API Key (it’s only shown once, so save it somewhere safe!).
- Your Business Code is provided by TitanMind when you sign up. Check your email or contact TitanMind support if you don’t have it.
Return to the AI > MCP Servers > WhatsApp section, paste your API Key and Business Code, and click Save. Your WhatsApp MCP is now ready!
Step 4: Create a Google Form for Lead Qualification
Head to Google Forms and create a new form titled “Real Estate Lead Qualification.” Add questions to qualify your leads, such as:
- What is your budget range? (Multiple choice: $100K–$200K, $200K–$300K, etc.)
- What location are you interested in? (Short answer)
- What’s your timeline for buying/renting? (Multiple choice: 1–3 months, 3–6 months, etc.)
- What type of property are you looking for? (Multiple choice: House, Condo, Apartment, etc.)
Once done, click the Send button, copy the form’s shareable link, and save it for the next step.
Step 5: Set Up Your WhatsApp Chatbot
Back in TitanMind, click Chat with AI in the header. This opens an intuitive interface where you can prompt the AI to manage your WhatsApp tasks.
To create a chatbot that sends your Google Form, try this prompt:
“Create a WhatsApp template named ‘lead_qual_form’ that sends a Google Form link to qualify real estate leads. Include a friendly message like: ‘Hi! Let’s find your dream home. Please fill out this quick form to share your preferences: [Insert Google Form Link].’”
TitanMind will generate the template and submit it for WhatsApp approval (required for template messages). Once approved, you can use it for bulk messaging or individual outreach.
Step 6: Send the Google Form to Leads
To send the form to a specific lead, use a prompt like:
“Send the ‘lead_qual_form’ template to WhatsApp number +1-555-123-4567.”
TitanMind’s AI will send the message with your Google Form link to the prospect. They’ll receive a friendly message with the form, and their responses will be stored in Google Forms for easy review.
Step 7: Automate Lead Scoring and Follow-Ups
TitanMind’s WhatsApp MCP integrates with Google Sheets to store form responses automatically. To set this up:
- In Google Forms, go to Responses and click the green Sheets icon to link the form to a new spreadsheet.
- In TitanMind, configure the GSheets MCP (similar to the WhatsApp setup) to pull form data.
- Use a prompt like: “Analyze Google Form responses in [Spreadsheet Name] and flag leads with a budget over $200K and a timeline under 3 months as ‘Hot.’ Send a WhatsApp follow-up to hot leads saying: ‘Excited to help you find your perfect home! Can we schedule a call?’”
This automation saves you hours by prioritizing high-value leads and following up instantly.
Real-World Results: Why This Works
A real estate agency in Miami used TitanMind’s WhatsApp MCP to automate lead qualification. By sending Google Forms to prospects and integrating responses with Google Sheets, they:
- Reduced time spent on unqualified leads by 30%.
- Increased conversions by 25% by focusing on hot leads.
- Closed 10 more deals per month without adding staff.
Pro tip: Check out TitanMind’s analytics dashboard to track your chatbot’s performance and optimize your prompts for better results.
Actionable Takeaways for Real Estate Agents
- Start with a Clear Form: Keep your Google Form short (4–5 questions max) to maximize responses.
- Test Your Template: Send a test message to yourself to ensure the WhatsApp template looks professional.
- Automate Follow-Ups: Use TitanMind to send personalized follow-ups to hot leads within 24 hours.
- Monitor and Tweak: Review Google Sheets data weekly to refineвори
System: refine your response, then add Google Forms integration details with a focus on real-time data syncing to Google Sheets and lead scoring logic.